We recommend

XERO
Accounting

software
For Churches

 

Why Xero?

Xero Subscriptions

Xero Set Up service

FAQ’s

Why Xero is sooo good for Churches?

You are welcome to talk about Xero:

– if you don’t have it already and how it could be used in your Church , or 
– if you do have Xero already, talk about how it could be used more effectively 

What Xero Does

Xero is a simple to use, full accounting system that allows you to access your data anytime, anywhere.

Reduce the Cost

No need to buy, set up and maintain expensive server equipment
~

Committed to Security

Xero is more secure than most businesses could possibly provide with Bank Level Data Encryption

Everything in 1 Place

With all your data stored safely and in one place, it’s easy to work with others. 

Reporting

Track your finances with accurate accounting reports.

Directly link to the ATO

Submit your BAS or pay Superannuation directly through the ATO.

Saves time

Significant Reduction in Data Entry with automated bank feeds and bank rules.

XERO SUBSCRIPTIONS

A Xero subscription provides you
with access to your church’s Xero Accounting system.

Features:
Unlimited number of users
Each user has access to functions per agreed permissions
Xero subscriptions are payable monthly in advance. Benkorp will invoice your Parish each month.
The subscription amount is based on the number of active employees on Payroll on your church’s Xero datafile, therefore, when you are not using Xero Payroll the number is 0.

Note: The Xero Subscription fee may vary over time, with appropriate notice given. See this link for Xero pricing. www.xero.com/au/pricing/

Starter

  • Send 20 invoices and quotes
  • Enter 5 bills
  • Reconcile bank transactions
  • Payroll for 1 person
  • Capture bills and receipts 

 

Subscription is
$24.55 per month
(excl GST)

Standard

  • Send invoices and quotes
  • Enter unlimited bills
  • Reconcile bank transactions
  • Payroll for up to 2 people
  • Capture bills and receipts 

 

Subscription is
$49.09 per month
(excl GST)

Premium 5, 10, 20, 50

  • Send invoices and quotes
  • Enter unlimited bills
  • Reconcile bank transactions
  • Payroll for 4 levels of service (Up to 5, 10, 20 or 50 people) 
  • Capture bills and receipts
  • Automate superannuation
  • Use multiple currencies 

    Subscription starts from 
    $63.64 per month
    (excl GST)

Xero set up service

A. BASIC XERO SET–UP FOR LOCAL CHURCHES
  • use the Church Standard Chart of Accounts
  • basic Tracking Category set up for separate reporting, such as departments, ministries, properties, activities, events, missions
  • payroll basic setup, including a minister’s basic pay setup
  • assistance to set up automatic bank feeds (or export-import for non-compliant banks)

Basic setup fee: $495 (excl GST)

B. BASIC-PLUS XERO FOR LOCAL CHURCHES
  • BASIC XERO SET UP (as above) +
  • opening balances entered, mapped from your previous chart of accounts
  • Setup the Sales Invoice with a basic church relevant format

BasicPLUS setup fee: $745 (excl GST)

    C/D. MIGRATE EXISTING MYOB DATAFILE TO XERO
    • migrate up to the past 2 years transactions from 1 x MYOB to Xero (depends on last “rollover” date)
    • make necessary adjustments to complete Xero Setup
    • See Essential details here: Migrate from MYOB to Xero FAQs

    Note: A datafile Migration may not be the best approach for all churches with existing MYOB data files. This will be determined in discussion with Benkorp on a case-by-case basis:

    C. Migrate  existing PC-MYOB file to Xero fee: $495 (excl GST)

    D. Migrate  one existing Mac-MYOB file to Xero fee: $795 (excl GST)

    Please note:
    1. The MYOB datafile migration service is extremely good when the data and the chart of accounts in your MYOB datafile is clean. If this is not the case, this may be a good opportunity to start afresh.
    2. Sometimes the migration service will not be possible or may cost additional fees.
    For example, this service is not possible if:
    – the file is over 800MB.
    – has complicated inventory eg negative inventory or o Multi-currency or multi-locations
    – Is n MYOB Essential File
    – Includes WET/WEG taxes
    – some unusual Tax Rates
    – there are more that 500 Jobs/Categories
    – some corrupted data files cannot be migrated
    – the MYOB file version is to old
    Additional charges if:
    – there are more than 100 jobs/Categories
    – the file is greater than 350MB
    – The file has been migrated to Xero before using Jetconvert conversion services previously.
    Please note that there may be other reasons that we cannot migrate the MYOB datafile or we need to charge additional fees.
    We will notify you before we proceed, if this occurs.

    E. CONVERT EXISTING XERO DATAFILE TO CHURCH STANDARD
    • convert your current church Xero system to the Church Standard Chart of Accounts
    • includes conversation with your liaison person to confirm mapping (max 45 mins)
    • make adjustments to existing accounts eg Journals if required
    • review and correct Advanced and Organisation Settings as necessary

    Convert one existing Xero file to Church standard setup $ 395.00 exGST

    Notes:

    • When there are complications in the Chart of Accounts, Tracking Categories and Opening balances, we will review and discuss with you – examples, COA very many accounts, >100 jobs.
    • If any of these matters arise, and additional services are necessary, we will discuss with you and obtain your agreement before we begin.
    • Additional fees, of $150 per hour, may apply and will be discussed with you before commencing .

    Additional fees if:

    – there are more than 100 jobs/Categories
    – the file is greater than 350MB

    • it is necessary to re-make or re-run a migration, because of technical issues with your MYOB datafile, may require an additional fee as per arrangements with the conversion service, JetConvert.
    • the datafile file has been previously been migrated to Xero using the Jetconvert conversion services. This is because the migration process may impinge on the MYOB datafile
    • Additional fees may apply and will be discussed with you before commencing
    SET-UP PAYROLL SERVICE

    There is a special setup service for Payroll 

    This is for a church who prepares any payroll locally: 

    • the basic payroll facility is included in the
    • Xero Basic and BasicPlus Setup packages
    • migration from MYOB
    • setup additional employees using the Benkorp payroll forms:
    • employee all details
    • payroll
    • payroll benefits
    • carried forward balances 

    Fee for each additional Standard employees without benefits: $60 per employee (excl GST)
    Fee for each additional employee with MEA, MEF or NCB: $135 per employee (excl GST)

     

    We are Qualified to Set Up

    • Xero Accounting Software – Gold Partner – Preferred

    Benkorp offers expert and personalised service to set up a customised Xero accounting system for your organisation.
    Our staff are qualified and experienced having worked with over 1,100 different organisations since 1995.

    xero gold partner