Specialised

Bookkeeping & Accounting For Churches

Benkorp’s mission is to:

Raise the Standard of Financial Management for His Glory!!

Benefits of Benkorp’s ongoing bookkeeping and accounting

Benkorp has been providing financial management services to Australian Churches for over 25 years. We’ve developed a well proven system to ensure effective and efficient financial management. Some of the benefits include:

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Skilled & qualified bookkeepers & accountants with decades of experience in church financial management
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Full financial reports provided monthly for your treasurer, wardens, parish council and/or management team
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No need to be concerned about ATO and your head office/diocese/synod lodgements – this is all done for you.
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No hiring, finding, training, re-training of staff or volunteers required
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Clear predetermined, agreed processes and responsibilities
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Financial management continues regardless of changes of treasurers
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No downtime for holidays & sickness
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Streamline audit process
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Assistance with budgeting as required
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Expert Training on financial management provided for your treasurer, wardens, parish council or management team as required
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Fixed monthly pre-agreed reasonable fees
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Recommendations for church process improvements based on expertise and experience with over 500 churches

Benkorp Bookkeeping & Accounting service options

Benkorp Services Accounts Receivable Accounts Payable Payroll Reporting Year End Review & Advise Support
Full Benkorp Benkorp Benkorp Benkorp N/A N/A
Partial Church Benkorp Benkorp Benkorp N/A Yes
Joint Church Church Benkorp Benkorp Yes Yes
Review Church Church Church Church Yes Yes
Support Church Church Church Church No Yes

Booking & Accounting Services

Please fill out the questionnaire below to help us prepare a quote for your bookkeeping needs.

*  Requirements Questionnaire

 

 

Our Processes

Detailed process of Benkorp’s Full Ongoing Bookkeeping Services

After the initial set up/checking/updating process is completed

Accounts Receivable
Frequency Church/Parish Responsibility Benkorp Responsibility
As agreed Inform Benkorp of ongoing agreements eg Residential & Commercial rent & licenses Set up in accounting system for automatic invoicing
Forward details of adhoc invoicing required using Benkorp Invoice request form for casual bookings eg Weddings, Funerals Process in the accounting system and email Customer Invoices as required
Email Weekly completed offering/collection forms to Benkorp Process in the accounting system

Allocate receipts to invoices and enter other monies received as per bank statement or banking notification

Allocate all invoices/receipts to relevant departments, properties, missions, fundraising as required

Ultimate responsibility for debt collection Contact customer and negotiate as required Assist with follow up with customer for debt collection – see process for this below
Produce Accounts Receivable reports directly from Xero as required
Accounts Payable
Frequency Church/Parish Responsibility Benkorp Responsibility
Weekly, Fortnightly, or Monthly as per agreement Supplier Invoices, approved for payment, scanned by your church and emailed to Benkorp as agreed Process in the accounting system
Approve payments online banking Enter into your online banking in preparation for your approval & payment
Notify Benkorp of any payments made by cheque or directly Enter other payments
Send Benkorp completed Minister’s Expense GST Claim form (see below) Process in the accounting system

Reconcile bank accounts – import transactions from your bank accounts if required.

Allocate all payments to relevant departments, properties, missions, fundraising as agreed

Payroll
Frequency Church/Parish Responsibility Benkorp Responsibility
Fortnightly or monthly as agreed Inform Benkorp of details of new employees or changes to existing employee details using Benkorp Forms – see below Set up new employees, process changes to existing employees as required
Employees enter & managers approve Leave requests and timesheets using Employee Portal – see details below Process approved leave requests and timesheets
Approve payments online banking as required

Process payruns – Email payslips to employees.

Upload Payroll and minister’s expense account details to bank account if required and notify bank signatories

Monthly or quarterly as agreed Organise for lodgment & payment of Superannuation monthly using Auto Superannuation Function
Annually

Reconcile Payroll, Produce & email annual Payment Summaries

Calculate and submit Workers Compensation documents

Notify Benkorp using of annual payroll reviews/adjustments using Benkorp Forms Assist with and process annual payroll reviews/adjustments
Reporting, BAS & Annual Processes
Frequency Church/Parish Responsibility Benkorp Responsibility
Monthly – specific date as agreed Finalise Bank & other reconciliations
Review Reports, ask questions, recommend changes if required. Produce & send monthly reports as agreed:

  • Total Income & Expense (Profit & Loss)
  • Income & expenses for departments, properties, missions, fundraising
  • Balance Sheet
  • Accounts Receivables
  • Accounts Payables
Monthly or Quarterly

Calculate & Lodge IAS/BAS

Notify bank signatories of payments if required

Annually

Appoint Auditor

Lead Budget process

Assist with audit process

Assist with Budget process