Specialised

Bookkeeping & Accounting For Churches

Benkorp’s mission is to:

Raise the Standard of Financial Management for His Glory!!

Benefits of Benkorp’s ongoing bookkeeping and accounting

Benkorp has been providing financial management services to Australian Churches for over 25 years. We’ve developed a well proven system to ensure effective and efficient financial management. Some of the benefits include:

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Skilled & qualified bookkeepers & accountants with decades of experience in church financial management
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Full financial reports provided monthly for your treasurer, wardens, parish council and/or management team
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No need to be concerned about ATO and your head office/diocese/synod lodgements – this is all done for you.
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No hiring, finding, training, re-training of staff or volunteers required
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Clear predetermined, agreed processes and responsibilities
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Financial management continues regardless of changes of treasurers
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No downtime for holidays & sickness
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Streamline audit process
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Assistance with budgeting as required
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Expert Training on financial management provided for your treasurer, wardens, parish council or management team as required

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Fixed monthly pre-agreed reasonable fees
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Recommendations for church process improvements based on expertise and experience with over 500 churches

Service Options Packages

We have a range of options to suit your needs. We can do some of the bookkeeping or everything.

Yellow Benkorp

Blue Church/organisation

Full Service

You send information to Xero

Benkorp does everything else for you:

Benefits of Full Service

  • No need to hire & train staff etc – see the list in the benefits of Benkorp’s ongoing bookkeeping page
  • Enjoy the Full benefits
Shared Pay bills

You pay the bills and send the documentation to Benkorp to process in Xero

Enjoy all other the full-service items

Benefits of No Xero

  • No need to hire & train staff etc – see the list in the benefits of Benkorp’s ongoing bookkeeping page
  • Enjoy the Full benefits
  • Reduces the price of the

Disadvantages of No Xero

  • You have to enter and process the payments in the bank manually
Shared Bank Rec

You produce and send the invoices to customers from Xero
You enter bills in Xero and process payments in the bank
You reconcile all bank transactions
Benkorp provides initial training & ongoing support

Enjoy all other the full-service items

Benefits of Shared Bank Rec

  • Great to produce and send invoices when you want to.
  • Works well when you have a good admin person with some finance experience already working for you
  • Enjoy all other Full benefits
  • Reduces the price

Disadvantages of Shared Bank Rec

  • You need to hire or find and manage admin staff
  • Difficulty when staff are on holidays or sick
Shared AR

You produce and send the invoices to customers

Benkorp provides initial training & ongoing support

Enjoy all other the full-service items

Benefits of Shared AR

  • Great to produce and send invoices when you want to.
  • Works well when you have a good admin person already responsible for property bookings
  • Enjoy all other Full benefits
  • Reduces the price

Disadvantages of Shared AR

  • You need to hire or find and manage admin staff
  • Difficulty when staff are on holidays or sick
Shared AR/AP

You produce and send the invoices to customers from Xero
You enter bills in Xero and process payments in the bank
Benkorp provides initial training & ongoing support

Enjoy all other the full-service items

Benefits of Shared AR/AP

  • Great to produce and send invoices when you want to.
  • Works well when you have a good admin person already working for you
  • Enjoy all other Full benefits
  • Reduces the price

Disadvantages of Shared AR/AP

  • You need to hire or find and manage admin staff
  • Difficulty when staff are on holidays or sick
Review Compliance

You

  • produce and send the invoices to customers from Xero
  • enter bills in Xero and process payments in the bank
  • reconcile all bank transactions
  • manage & process payroll
  • Produce Monthly reports

Benkorp

  • can provide initial training & ongoing support
  • Processes Review’s the accounts and processes Compliance work & prepare for audit

Benefits of Review Compliance

  • Great to produce and send invoices when you want to.
  • Works well when you have a finance person on staff
  • Enjoy all other Full benefits
  • May reduce the price

Disadvantages of Review Compliance

  • You need to hire or find and manage good finance staff
  • Difficulty when staff are on holidays or sick
    Just Support

    You

    • Do all financial management process and management work

    Benkorp

    • can provide initial training & ongoing support
    • provides support as required

    Benefits of Just Support

    • Reduces the price
    • You have support from organisation that knows church accounts

    Disadvantages of Review Compliance

    • You need to hire or find and manage good finance staff
    • Difficulty when staff are on holidays or sick

      Booking & Accounting Services Agreement Responsibilities

       

      Accounts Receivable
      Frequency Church/Parish Responsibility Benkorp Responsibility
      As agreed Inform Benkorp of ongoing agreements eg Residential & Commercial rent & licenses Set up in accounting system for automatic invoicing
      Forward details of adhoc invoicing required using Benkorp Invoice request form for casual bookings eg Weddings, Funerals Process in the accounting system and email Customer Invoices as required
      Email Weekly completed offering/collection forms to Benkorp Process in the accounting system

      Allocate receipts to invoices and enter other monies received as per bank statement or banking notification

      Allocate all invoices/receipts to relevant departments, properties, missions, fundraising as required

      Ultimate responsibility for debt collection Contact customer and negotiate as required Assist with follow up with customer for debt collection – see process for this below
      Produce Accounts Receivable reports directly from Xero as required
      Accounts Payable
      Frequency Church/Parish Responsibility Benkorp Responsibility
      Weekly, Fortnightly, or Monthly as per agreement Supplier Invoices, approved for payment, scanned by your church and emailed to Benkorp as agreed Process in the accounting system
      Approve payments online banking Enter into your online banking in preparation for your approval & payment
      Notify Benkorp of any payments made by cheque or directly Enter other payments
      Send Benkorp completed Minister’s Expense GST Claim form (see below) Process in the accounting system

      Reconcile bank accounts – import transactions from your bank accounts if required.

      Allocate all payments to relevant departments, properties, missions, fundraising as agreed

      Payroll
      Frequency Church/Parish Responsibility Benkorp Responsibility
      Fortnightly or monthly as agreed Inform Benkorp of details of new employees or changes to existing employee details using Benkorp Forms – see below Set up new employees, process changes to existing employees as required
      Employees enter & managers approve Leave requests and timesheets using Employee Portal – see details below Process approved leave requests and timesheets
      Approve payments online banking as required

      Process payruns – Email payslips to employees.

      Upload Payroll and minister’s expense account details to bank account if required and notify bank signatories

      Monthly or quarterly as agreed Organise for lodgment & payment of Superannuation monthly using Auto Superannuation Function
      Annually

      Reconcile Payroll, Produce & email annual Payment Summaries

      Calculate and submit Workers Compensation documents

      Notify Benkorp using of annual payroll reviews/adjustments using Benkorp Forms Assist with and process annual payroll reviews/adjustments
      Reporting, BAS & Annual Processes
      Frequency Church/Parish Responsibility Benkorp Responsibility
      Monthly – specific date as agreed Finalise Bank & other reconciliations
      Review Reports, ask questions, recommend changes if required. Produce & send monthly reports as agreed:

      • Total Income & Expense (Profit & Loss)
      • Income & expenses for departments, properties, missions, fundraising
      • Balance Sheet
      • Accounts Receivables
      • Accounts Payables
      Monthly or Quarterly

      Calculate & Lodge IAS/BAS

      Notify bank signatories of payments if required

      Annually

      Appoint Auditor

      Lead Budget process

      Assist with audit process

      Assist with Budget process

      Interested? Our team are ready to Chat with you about how we can assist you.