Not for Profit Proposal Request Form
“Why does Benkorp ask for this information?”
We use this information to prepare a proposal for your church’s requirements for these services. THIS INFORMATION IS STRICTLY CONFIDENTIAL.
XERO ACCOUNTING SYSTEM SUBSCRIPTION
The subscription amount is based on the number of employees paid in a month through your church’s payroll on Xero
Note: When you are not using Xero Payroll the number is 0.
Note: The Xero Subscription fee may vary over time, with appropriate notice given.
See this link for Xero pricing https://www.xero.com/au/pricing/
Xero subscriptions are payable monthly in advance, and will be billed by Benkorp to your Church.
Payroll employees |
Monthly Subs $ |
0-2 |
45.50 |
3-5 |
59.00 |
6-10 |
68.20 |
Basic Xero Set Up
- use the Church Standard Chart of Accounts
- basic Tracking Category set up for separate reporting, such as departments, ministries, properties, activities, events, missions
- payroll basic setup, including a minister’s basic pay setup
- assistance to set up automatic bank feeds (or export-import for non-compliant banks)
Basic setup fee: $395 (Prices excl GST)
Basic-Plus Xero Setup
- use the Church Standard Chart of Accounts
- basic Tracking Category set up for separate reporting, such as departments, ministries, properties, activities, events, missions
- assistance to set up automatic bank feeds (or export-import for non-compliant banks)
- opening balances entered, mapped from your previous chart of accounts
- customise a Basic Sales Invoice format
BasicPLUS setup fee: $595 (Prices excl GST)
Migrate Exisiting MYOB Datafile to Xero
- migrate up to the past 2 years transactions from 1 x MYOB to Xero (depends on last “rollover” date)
- make necessary adjustments to complete Xero Setup
- See notes here for more details: Migrate from MYOB to Xero
Note: A datafile Migration may not be the best approach for all churches with existing MYOB datafiles. This will be determined in discussion with Benkorp on a case-by-case basis:
Migrate one existing PC-MYOB file to Xero fee: $495 (Prices excl GST)
Migrate one existing Mac-MYOB file to Xero fee: $795 (Prices excl GST)
Convert Existing Xero Datafile to the Standard
- convert your current church Xero system to the Church Standard Chart of Accounts
- includes conversation with your liaison person to confirm mapping (max 45 mins)
- make adjustments to existing accounts eg Journals if required
- review and correct Advanced and Organisation Settings as necessary
Convert one existing Xero file to Church standard setup, fee: $300 (Prices excl GST)
Set-Up Payroll Service
There is a special setup service for Payroll
This is for a church who prepares any payroll locally:
- the basic payroll facility is included in the
- Xero Basic and BasicPlus Setup packages
- migration from MYOB
- setup additional employees using the Benkorp payroll forms:
- employee all details
- payroll
- payroll benefits
- carried forward balances
Fee for each additional employee: $60 per employee or $100 per employee with MEA /MEF /NCB (Prices excl GST)
Full Service Bookkeeping & Accounting
A complete online service provided by Benkorp, using the Xero Accounting system, including:
- Income – offerings, donations, rentals and hires
- Bill (supplier invoices) processing and payments
- Bank entries
- Bank reconciliations
- Payroll processing and related requirements with employee portal
- Superannuation
- Month-end reconciliations
- Reporting – local councils, boards, committees external obligations
- ATO including BAS
- Worker’s Compensation form completion
- Liaise with, and prepare for, your financial year-end audit/assurance
- Annual review meetings with your treasurer/team and more
Shared Service Bookkeeping & Accounting
The local church is responsible for some of the basic administrative and bookkeeping functions using the Xero UCAP system.
This is a great way to save money if you have a savvy admin person on staff or volunteering. Benkorp will complete the remaining financial management functions as agreed, and Benkorp provides the training and support to enable a team effort.