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Specialist Bookkeeping for Churches and Not for Profit Organisations

Financial Management for the

Uniting Church

Let’s talk about streamlining your church’s accounting

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Benkorp & the Uniting Church

Benkorp has been working with the Uniting Church for over 25 years
We have a passion to raise the standard of financial management for His Glory! . The Uniting Church Administration Package (UCAP) is an easy to use supported bookkeeping & accounting system designed for Uniting Church Congregations.
We understand how demanding the responsibilities are in a church and especially for volunteers.

Change of Treasurer or need a fresh start in your church accounts?

Benkorp can set up a new fresh accounting system that is built to last for the long term and will streamline your reporting internally & externally.

Do you need help with your bookkeeping and accounting?

Are you having any difficulty keeping up-to-date with the accounts or reporting?

When you need some help or a change in the way you have been managing your finances Benkorp is available to take over all or part of your bookkeeping and accounting functions. Available for temporary support or regular ongoing bookkeeping.

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Do you want training to ensure that everything is being done properly and efficiently as possible?

We can provide training and support for your volunteers and staff to ensure that your congregation’s obligations to the ATO and UR or UFS are met.

We can help you ensure that you receive accurate financial information efficiently so that you can manage the finances of the congregation properly.

Present timely, relevant, accurate, and including budget comparisons for your members or Church Council. The Annual Financial Return (AFR) for UR is prepared as a standard report.

From Our Uniting Church Customers

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“Sydney Presbytery’s Standing Committee recently undertook a formal assessment of our organisational capacity. One key outcome of that survey was outstanding results in the area of Financial Management: our systems, budgeting and decision-making. We are grateful for our strategic partnership with Benkorp, our shared use of Xero accounting software, and the strong working relationship Benkorp maintain with our Business Manager.

Thanks to all at Benkorp for your professional and efficient services that help produce these outstanding results.”

Kent Crawford
UCA Sydney Presbytery

“Yes I was unsure about using Benkorp as I have tried to work with other systems in the past and found them difficult to master. However I had taken on the position of Treasurer at our Church and the Committee were keen to go in this direction.
Whilst I have found it very challenging I have enjoyed reaching a level where I can use the system and have since decided to use Xero for my personal Superfund.
I would Recommend Benkorp to others as I have found Jeanette and Karen very supportive through my learning.” David Elphick

 

St Andrews South Turramurra UCA

“When our church decided to change the way the accounts are being kept, I did my research.  I have quite a lot of accountant friends who helped me along to make my decisions.  I contacted the various other Uniting Church Treasurers for their advice and am pleased to state that the recommendation was Benkorp….Cecil was great.  He was patient and educated me along the way, as my background is not accounting.  So for me from the get go, the experience in dealing with Benkorp has been nothing but a pleasure.
I was introduced to Jeanette and she’s a gem, a great asset to the company.  There were many a questions and I am sure I must have provided much frustration but she was very patient and forthright with giving information…. I must have hassled Jeanette so much but not once was she rude.  She even sent her responses during the weekend.  That is putting the customer first, very rare these days.
It was the people that I dealt with, that helped decide to go ahead with Benkorp.  A package can be great but if I can’t get the assistance required, the exercise will become futile…My dealings with Benkorp have been great and I would not hesitate to recommend their services to anyone.
The whole process was so smooth and the staff at Benkorp were amazing.  Let me sum it up by saying that it has been a great journey, an experience I value immensely.”Dhammika Singham

 

Cherrybrook UCA

Benkorp's

Xero set up service

Benkorp provides services to set up a new Xero file for your organisation. We have already set up over 250 new Xero files.

There are 2 main methods:

  1. Start a new Xero file from scratch, or
  2. Migrate your existing data from your MYOB file to a new Xero file
START A NEW XERO FILE FROM SCRATCH
  1. This service includes starting a new ‘fresh’ Xero file. Is a great option if your organisation has just begun or you want an opportunity to start a fresh file because your old file has got out-of-hand with too many accounts and Jobs that you can’t delete or adjust.

    It is best to start a fresh Xero at the beginning of a financial year or at least the beginning of a quarter (BAS Period).

    We have 2 options for a new Xero file setup from scratch

    1A. Basic Xero Setup includes:

    • Import your chart of accounts (provided in Excel format), or your head office’s standard chart of accounts if it exists
    • Customise a standard Profit and Loss report and Balance Sheet report to suit your chart of accounts
    • Assistance will be provided to help you get your automatic bank feeds operating asap.
    • Instruction document providing instructions to export and import bank transactions for most major banks for the catch-up period. The catch-up period is the time between the start date of your new Xero file and the date the bank feeds begin

      Our fee for this service is $770 incl GST

    1B. Basic Plus setup includes:

    • All Basic Xero Set up items
    • Assistance to enter your opening balances (trial balance) – up to 3 hours

      Our fee for this service is $1090 incl GST

MIGRATE YOUR EXISTING DATA FROM MYOB TO XERO

    This process enables historical transactions to be migrated to your new Xero file.

    A standard migration includes importing up to 2 years of historical transactions, depending on the last “rollover” date.
    Migration can be done at any time during the year.
    Migration is a good option when you are reasonably happy with the transactions and the setup of your MYOB file.
    Many old accounts and jobs that have not been used for several years and that you have not been able to delete in MYOB will most likely be able to be deleted in Xero.
    The migration of additional years can also be purchased.

    A basic migration can be completed approximately 2 weeks after receipt of your MYOB data file.

    We use a 3rd party, Xero partner, JetConvert to migrate the data. We have successfully used JetConvert for many migrations.

    Standard Migration includes migration of the following from your MYOB file:

    • Up to 2 years of historical transactions - Current plus previous financial year historical transactions
    • Use of your existing chart of accounts
    • Contact details – some details are not migrated (click here for more details)
    • Inventory items
    • Jobs – up to 100
    • MYOB file up to

    Benkorp also:

    • facilitates and checks the process
    • Creates a custom standard Profit and Loss report and Balance Sheet based on your chart if accounts
    • Provides:
      • Assistance to help you get your automatic bank feeds operating asap.
      • An Instruction document providing instructions to export and import bank transactions for most major banks for the catch-up period. The catch-up period is the time between the start date of your new Xero file and the date the bank feeds begin

        Our fee for this service is $990 incl GST

     

    Additional fees if any of the following are required or exist:

    • 100 or more jobs to be migrated
    • More than 50 employees
    • More than current and previous financial years’ transactions are required
    • There is already a Xero file for your ABN
    • Other adjustments are required.
    • Accelerated service is required
    • The MYOB file is large – (350MB-800MB)
    • You are using an AccountEdge file
    • Xero payroll & employees set up for STP

    MYOB Files that can be converted:

    • AccountRight Live
    • AccountRight Enterprise (depending on how it has been used (AU only))
    • All other AccountRight versions
    • MYOB Premier & MYOB Basics
    • AccountEdge
    • MYOB NEW Essentials (AU Only)
    • MYOB Business (AU Only)

     NB we cannot perform this migration if any of the following exists in the MYOB file:

    • the file is over 800MB.
    • has complicated inventory eg negative inventory or Multi-Currency/locations
    • Files with negative inventory
    • Is an MYOB Essentials File
    • Includes WET/WEG taxes
    • Includes some unusual Tax Rates
    • there are more than 500 Jobs/Categories
    • the MYOB file is corrupted
    • the MYOB file version is too old
    • There are multiple deposits applied against an order
    • there may be other unforeseen reasons

     Some Items will not be migrated

    • Some contact details (click here for more details)
    • Budget details
    • Inventory transactions
    • Recurring
    • Any attachments
    • Bank Rules
    • Fixed Asset registers
    • Billable expenses against Clients in Xero
    • Standard income and standard purchase accounts for contacts 
    • Existing reports
    MIGRATE YOUR EXISTING DATA FROM QUICKBOOKS TO XERO

      This process enables historical transactions to be migrated to your new Xero file.

      A standard migration includes importing up to 2 years of historical transactions, depending on the last “rollover” date.
      Migration can be done at any time during the year.
      Migration is a good option when you are reasonably happy with the transactions and the setup of your Qucikbooks file.
      Many old accounts and jobs that have not been used for several years and that you have not been able to delete in Quickbooks will most likely be able to be deleted in Xero.
      The migration of additional years can also be purchased.

      A basic migration can be completed approximately 2-3 weeks after receipt of your Quickbooks data file.

      Generally, data from the current and previous year will be migrated. Additional years of comparative month-end balances or transactional data can be migrated for an additional fee. We use a 3rd party, Xero partner, JetConvert to migrate the data.

      We have successfully used JetConvert for many migrations.

      Standard Migration from your Quickbooks Online file includes the following:

      • Up to two years of historical transactions - Current plus previous financial year historical transactions
      • Payroll Setup (Australia) - Employees, Leave accruals, Pay template & calendars, Opening balances (if you have 50 employees please contact us)
      • Use of your existing chart of accounts
      • Contacts (not all data)
      • Inventory items
      • Jobs/Classes  – up to 100

      Benkorp also:

      • facilitates and checks the process
      • Creates a custom standard Profit and Loss report and Balance Sheet based on your chart if accounts
      • Provides:
        • Assistance to help you get your automatic bank feeds operating asap.
        • An Instruction document providing instructions to export and import bank transactions for most major banks for the catch-up period. The catch-up period is the time between the start date of your new Xero file and the date the bank feeds begin

      Our fee for this service is $1,089 incl GST

      Whats not coverted:

      • Multi-currency
      • Self Employed QBO version
      • Advanced (Tracked) Inventory
      • Locations
      • Projects
      • Linked Transactions
      • Payruns
      • Attachments to transactions will not be migrated.
        CONVERT XERO CHART OF ACCOUNTS TO CHURCH OR NFP
        • convert your current church Xero system to the Church or NFP Standard Chart of Accounts
        • includes conversation with your liaison person to confirm mapping (max 45 mins)
        • make adjustments to existing accounts eg Journals if required
        • review and correct Advanced and Organisation Settings as necessary

        Convert one existing Xero file to Church standard setup starting from $660 incl GST depending on the complexities within the file.

        Notes:

        • When there are complications in the Chart of Accounts, Tracking Categories and Opening balances, we will review and discuss with you - examples, COA very many accounts, >100 jobs.
        • If any of these matters arise, and additional services are necessary, we will discuss with you and obtain your agreement before we begin.
        • Additional fees, of $195 incl GST per hour, may apply and will be discussed with you before commencing.
        PAYROLL SETUP SERVICE

        Benkorp has many years of experience setting up and running payrolls for hundreds of churches and not-for-profit organisations.

        1. Payroll Basic setup includes:
               The basic payroll facility and settings, includes payroll categories, calendar/s, super funds
        • STP compliant

          Our fee for this service is $330 incl GST
        1. Payroll Full setup includes:
              Detailed payroll setup of individual employees, within the Basic setup settings, includes:
        • basic employee details
        • wages, deductions, leave, benefits
        • superannuation
        • payroll special benefits, such as salary sacrifice, Non-Cash Benefits, Ministers’ Expense Benefits
        • Carried forward balances

          Our fee for this service is:
          Employees with benefits, salary sacrifice: $195 per employee incl GST
          Employees without benefits: $145 per employee incl GST

        XERO REPORT CUSTOMISATION

        Create custom reports in Xero for your needds

        $195 inc GST  per hour. Minimum 1 hour.

        Order a Subscription and Set up

        Descriptions of the

        Bookkeeping and

        Accounting for Churches

        Ongoing Bookkeeping and Accounting

        The pain in DIY bookkeeping

        Bookkeeping and the work associated with it is often a chore for people around a church who feel bogged down week after week with paperwork,

        • BAS and compliance requirements for the ATO,
        • regular (monthly) finance reports,
        • payments to be made
        • customer invoices to be raised 

        This is the service that can free-up your volunteers and staff so that they can get on with the ministry and mission of your church

         

        The Benkorp bookkeeping service

        Using a bookkeeping service will alleviate the pressures on a local Church to find and retain their own bookkeeper, accountant and/or treasurer – whether that person is staff or volunteer.

        Our church clients find this very helpful because it is becoming increasingly difficult for churches to find members who have the time, capacity or expertise to maintain the bookkeeping and accounting.

        This is an increasingly complex area of church life and people don’t need to be stressed with these pressures.

        Members of the congregation want to enjoy church life and express their faith in serving people and the community.

         

        Up-to-date accounts and compliance

        Current and accurate accounts allows the church to

        • stay up-to-date with all the compliance updates such as ATO and ACNC,
        • make payments on time,
        • ensure that users of church facilities are invoiced for their usage and
        • monitor income offerings and donations,
        • prepare reports for local committees and the denominational head o

         

        Find out more now

        Simply contact the Benkorp Team to discuss your situation and requirements.

        Our team is ready to help you and your church so that your needs for proper financial management are well served.

         

        Fees for ongoing bookkeeping

        Based on your Requirements Questionnaire, Benkorp prepares a presentation for your church. After discussion and agreement with you a fee is agreed

        The fee is an annual fee for all services provided by Benkorp and then invoiced to the church monthly

         

        There are 2 Service Plan options:

        • Full Service - Benkorp maintains all the bookkeeping, finance compliance requirements and prepare regular reporting for the council/board
        • Shared Service - your church and Benkorp share the bookkeeping and accounting following an agreed schedule with clear processes

         

        Make life easier for the current  treasurer and the next treasurer

        Often the role is quite onerous and avoided by members of the church.

        Therefore, by implementing a plan for ongoing services the church management will make it much easier for your church to attract a treasurer. Using specialised outsourced services relieves that pressure and need for a treasurer to have bookkeeping, accounting and financial expertise. They can fulfil their role by liaising with this outsourcing service provided by Benkorp.

         

        Consider one of the 2 plans and discuss with us how your church could take advantage of the service

         

        1. FULL SERVICE BOOKKEEPING AND ACCOUNTING

        A complete online service provided by Benkorp, using the Xero Accounting system, including:

        • Income – offerings, donations, rentals and hires
        • Bill (supplier invoices) processing and payments
        • Bank entries
        • Bank reconciliations
        • Payroll processing and related requirements with employee portal
        • Superannuation
        • Month-end reconciliations
        • Reporting - local councils, boards, committees external obligations
        • ATO including BAS
        • Worker’s Compensation form completion
        • Liaise with, and prepare for, your financial year-end audit/assurance
        • Annual review meetings with your treasurer/team and more

        Book a Discovery Session with one of the Benkorp Team 

         

        1. JOINT/SHARED SERVICE BOOKKEEPING AND ACCOUNTING

        The local church is responsible for some of the basic administrative and bookkeeping functions using the Xero UCAP system.

        • This is a great way to save money if you have a savvy admin person on staff or volunteering.
        • Benkorp will complete the remaining financial management functions as agreed, and Benkorp provides the training and support to enable a team effort.

        Book a Discovery Session with one of the Benkorp Team 

         

        1. SPECIAL SERVICE ACCOUNTING

        At your request for Benkorp to work through accounting issues and troubleshooting.

        Relates to “technical” accounting and bookkeeping issues rather than simply Xero procedures. These maybe too difficult or complicated for your staff or volunteers to resolve without assistance.

        May include matters such as:

        • resolving reconciliation issues,
        • extended investigation and highlighting of problems with transactions,
        • matters arising from an assurance review, ongoing review or audit

        Clients with another form of Benkorp Agreement, fees $135 per hour

        Clients without another Benkorp Agreement, ie ad hoc, fees $150 per hour

        Note: if your church is not yet using Xero, this is the best opportunity to start.

        Simply complete an Order Form for a Standard Package

         

        Note: All prices Exclude GST

        Privacy and Contractual Policies

        All services provided by Benkorp are covered by our Terms and Conditions LINK

        Our liability is limited by a scheme approved under Professional Standards Legislation. Further information on the scheme is available from the Professional Standards Councils’: https://www.psc.gov.au/

        Book a Chat with one of the Benkorp team.