XERO
Accounting software

1. This service includes starting a new ‘fresh’ Xero file. Is a great option if your organisation has just begun or you want an opportunity to start a fresh file because your old file has got out-of-hand with too many accounts and Jobs that you can’t delete or adjust.

   It is best to start a fresh Xero at the beginning of a financial year or at least the beginning of a quarter (BAS Period).

   We have 2 options for a new Xero file setup from scratch

   1A. Basic Xero Setup includes:

   • Import your chart of accounts (provided in Excel format), or your head office’s standard chart of accounts if it exists
   • Customise a standard Profit and Loss report and Balance Sheet report to suit your chart of accounts
   • Assistance will be provided to help you get your automatic bank feeds operating asap.
   • Instruction document providing instructions to export and import bank transactions for most major banks for the catch-up period. The catch-up period is the time between the start date of your new Xero file and the date the bank feeds begin

     Our fee for this service is $770 incl GST

   1B. Basic Plus setup includes:

   • All Basic Xero Set up items
   • Assistance to enter your opening balances (trial balance) – up to 3 hours

     Our fee for this service is $1090 incl GST

This process enables historical transactions to be migrated to your new Xero file.

A standard migration includes importing up to 2 years of historical transactions, depending on the last “rollover” date.
Migration can be done at any time during the year.
Migration is a good option when you are reasonably happy with the transactions and the setup of your MYOB file.
Many old accounts and jobs that have not been used for several years and that you have not been able to delete in MYOB will most likely be able to be deleted in Xero.
The migration of additional years can also be purchased.

A basic migration can be completed approximately 2 weeks after receipt of your MYOB data file.

We use a 3^rd party, Xero partner, JetConvert to migrate the data. We have successfully used JetConvert for many migrations.

Standard Migration includes migration of the following from your MYOB file:

• Up to 2 years of historical transactions - Current plus previous financial year historical transactions
• Use of your existing chart of accounts
• Contact details – some details are not migrated (click here for more details)
• Inventory items
• Jobs – up to 100
• MYOB file up to

Benkorp also:

• facilitates and checks the process
• Creates a custom standard Profit and Loss report and Balance Sheet based on your chart if accounts
• Provides:
  • Assistance to help you get your automatic bank feeds operating asap.
  • An Instruction document providing instructions to export and import bank transactions for most major banks for the catch-up period. The catch-up period is the time between the start date of your new Xero file and the date the bank feeds begin

    Our fee for this service is $990 incl GST

Additional fees if any of the following are required or exist:

• 100 or more jobs to be migrated
• More than 50 employees
• More than current and previous financial years’ transactions are required
• There is already a Xero file for your ABN
• Other adjustments are required.
• Accelerated service is required
• The MYOB file is large – (350MB-800MB)
• You are using an AccountEdge file
• Xero payroll & employees set up for STP

MYOB Files that can be converted:

• AccountRight Live
• AccountRight Enterprise (depending on how it has been used (AU only))
• All other AccountRight versions
• MYOB Premier & MYOB Basics
• AccountEdge
• MYOB NEW Essentials (AU Only)
• MYOB Business (AU Only)

 NB we cannot perform this migration if any of the following exists in the MYOB file:

• the file is over 800MB.
• has complicated inventory eg negative inventory or Multi-Currency/locations
• Files with negative inventory
• Is an MYOB Essentials File
• Includes WET/WEG taxes
• Includes some unusual Tax Rates
• there are more than 500 Jobs/Categories
• the MYOB file is corrupted
• the MYOB file version is too old
• There are multiple deposits applied against an order
• there may be other unforeseen reasons

 Some Items will not be migrated

• Some contact details (click here for more details)
• Budget details
• Inventory transactions
• Recurring
• Any attachments
• Bank Rules
• Fixed Asset registers
• Billable expenses against Clients in Xero
• Standard income and standard purchase accounts for contacts 
• Existing reports

This process enables historical transactions to be migrated to your new Xero file.

A standard migration includes importing up to 2 years of historical transactions, depending on the last “rollover” date.
Migration can be done at any time during the year.
Migration is a good option when you are reasonably happy with the transactions and the setup of your Qucikbooks file.
Many old accounts and jobs that have not been used for several years and that you have not been able to delete in Quickbooks will most likely be able to be deleted in Xero.
The migration of additional years can also be purchased.

A basic migration can be completed approximately 2-3 weeks after receipt of your Quickbooks data file.

Generally, data from the current and previous year will be migrated. Additional years of comparative month-end balances or transactional data can be migrated for an additional fee. We use a 3^rd party, Xero partner, JetConvert to migrate the data.

We have successfully used JetConvert for many migrations.

Standard Migration from your Quickbooks Online file includes the following:

• Up to two years of historical transactions - Current plus previous financial year historical transactions

• Invoices and bills- full line-item detail and payments attached if applicable

• Payroll Setup (Australia) - Employees, Leave accruals, Pay template & calendars, Opening balances (if you have 50 employees please contact us)
• Use of your existing chart of accounts
• Contacts (not all data)
• Inventory items
• Jobs/Classes  – up to 100

Benkorp also:

• facilitates and checks the process
• Creates a custom standard Profit and Loss report and Balance Sheet based on your chart if accounts
• Provides:
• Assistance to help you get your automatic bank feeds operating asap.
• An Instruction document providing instructions to export and import bank transactions for most major banks for the catch-up period. The catch-up period is the time between the start date of your new Xero file and the date the bank feeds begin

Our fee for this service is $1,089 incl GST

Whats not coverted:

• Multi-currency
• Self Employed QBO version
• Advanced (Tracked) Inventory
• Locations
• Projects
• Linked Transactions
• Payruns
• Attachments to transactions will not be migrated.

• convert your current church Xero system to the Church or NFP Standard Chart of Accounts
• includes conversation with your liaison person to confirm mapping (max 45 mins)
• make adjustments to existing accounts eg Journals if required
• review and correct Advanced and Organisation Settings as necessary

Convert one existing Xero file to Church standard setup starting from $660 incl GST depending on the complexities within the file.

Notes:

• When there are complications in the Chart of Accounts, Tracking Categories and Opening balances, we will review and discuss with you - examples, COA very many accounts, >100 jobs.
• If any of these matters arise, and additional services are necessary, we will discuss with you and obtain your agreement before we begin.
• Additional fees, of $195 incl GST per hour, may apply and will be discussed with you before commencing.

Benkorp has many years of experience setting up and running payrolls for hundreds of churches and not-for-profit organisations.

1. Payroll Basic setup includes:
        The basic payroll facility and settings, includes payroll categories, calendar/s, super funds

• STP compliant
  
  Our fee for this service is $330 incl GST

2. Payroll Full setup includes:
       Detailed payroll setup of individual employees, within the Basic setup settings, includes:

• basic employee details
• wages, deductions, leave, benefits
• superannuation
• payroll special benefits, such as salary sacrifice, Non-Cash Benefits, Ministers’ Expense Benefits
• Carried forward balances

  Our fee for this service is:
  Employees with benefits, salary sacrifice: $195 per employee incl GST
  Employees without benefits: $145 per employee incl GST

Create custom reports in Xero for your needds

$195 inc GST  per hour. Minimum 1 hour.