XERO ACCOUNTING SYSTEM SUBSCRIPTION

The subscription amount is based on the number of employees paid in a month through your church’s payroll on Xero

Note: When you are not using Xero Payroll the number is 0.

Note: The Xero Subscription fee may vary over time, with appropriate notice given. 

See this link for Xero pricing https://www.xero.com/au/pricing/

Xero subscriptions are payable monthly in advance, and will be billed by Benkorp to your Church.

Basic Xero Set Up

• use the Church Standard Chart of Accounts
• basic Tracking Category set up for separate reporting, such as departments, ministries, properties, activities, events, missions
• assistance to set up automatic bank feeds (or export-import for non-compliant banks)

BasicPLUS Xero Setup

• use the Church Standard Chart of Accounts
• basic Tracking Category set up for separate reporting, such as departments, ministries, properties, activities, events, missions
• assistance to set up automatic bank feeds (or export-import for non-compliant banks)
• opening balances entered, mapped from your previous chart of accounts
• customise a Basic Sales Invoice format

Migrate Exisiting MYOB Datafile to Xero

• migrate up to the past 2 years transactions from 1 x MYOB to Xero (depends on last “rollover” date)
• make necessary adjustments to complete Xero Setup
• See notes here for more details: Migrate from MYOB to Xero

Note: A datafile Migration may not be the best approach for all churches with existing MYOB datafiles. This will be determined in discussion with Benkorp on a case-by-case basis:

Convert Existing Xero Datafile to the Standard

• convert your current church Xero system to the Church Standard Chart of Accounts
• includes conversation with your liaison person to confirm mapping (max 45 mins)
• make adjustments to existing accounts eg Journals if required
• review and correct Advanced and Organisation Settings as necessary

Payroll Setup Services

There are special services for Payroll setup
This is for a church who prepares the payroll locally. 2 services available:

1. Payroll Basic setup includes:
The basic payroll facility and settings, includes payroll categories, calendar/s, super funds
Fee for Payroll Basic setup $200 (excl GST)

2. Payroll Full setup includes:
*using the Benkorp payroll information forms

Detailed payroll setup of individual employees, within the Basic setup settings, includes:
– basic employee details
– wages, deductions, leave, benefits
– superannuation
– payroll special benefits, such as salary sacrifice, NCB, 
– carried forward balances

Fee for each Standard employee without benefits: $75 per employee (excl GST)
Fee for each Benefits employee with MEA, MEF, NCB or PBI salary sacrifice: $150 per employee (excl GST)

Full Service Bookkeeping & Accounting 

A complete online service provided by Benkorp, using the Xero Accounting system, including:

• Income – offerings, donations, rentals and hires
• Bill (supplier invoices) processing and payments
• Bank entries
• Bank reconciliations
• Payroll processing and related requirements with employee portal
• Superannuation calculation and payments
• Month-end reconciliations
• Reporting – local councils, boards, committees external obligations
• ATO including BAS
• Worker’s Compensation form completion
• Liaise with, and prepare for, your financial year-end audit/assurance
• Annual review meetings with your treasurer/team and more

Shared Service Bookkeeping & Accounting 

 The local church is responsible for some of the basic administrative and bookkeeping functions using the Xero UCAP system. 

This is a great way to save money if you have a savvy admin person on staff or volunteering. Benkorp will complete the remaining financial management functions as agreed, and Benkorp provides the training and support to enable a team effort.