Benkorp Terms & Conditions

Benkorp Management Services Terms & Conditions For Bookkeeping & Accounting services

Period of Engagement
Our engagements will start on an agreed date and will indicate the first period for which we will be responsible. We will not deal with earlier periods unless you specifically asks us to do so and we agree.

This engagement document will be effective for future years unless:

  1. we issue an amended one to you due to for example:
    1. there seems to be a misunderstanding of the objectives and scope of the engagement;
    2. any significant changes in the engagement;
    3. a significant change in the nature or size of the client’s organisation;
    4. any significant changes to professional standards, legal or regulatory requirements
  2. either party wishes to terminate for any reason with 90 days written notice

Confidentiality & Privacy
In conducting our engagements, information acquired by us in the course of the engagement, including any information relating to the client affairs whether it belongs to you or not or is provided by you or not, is subject to strict confidentiality requirements. That information will not be disclosed by us to other parties except as required or allowed for by law, or with the client express consent.

Our firm’s system of quality control is currently being established in accordance with the relevant APESB standard. As a result, our files may be subject to review as part of the quality control review program of a professional organization which monitors compliance with professional standards by its members. We advise you that by accepting our engagement you acknowledge that, if requested, our files relating to this engagement will be made available under this program.

If required, we may collect Personal Information about you, the client representatives, the client clients and others when we provide services to you. If we do, you agree to work with us to assist in meeting the obligations that we each may have under the Privacy Act 1988 (Cth) (as amended) (Privacy Act). The obligations may include notifying the relevant person to whom the personal information relates who we are and how we propose to use their personal information. Where you have collected personal information, you confirm that you have collected the personal information in accordance with the Privacy Act, that you are entitled to provide this personal information to us and that we may use and disclose the personal information for the purpose/s we provide our services to you. We will handle personal information in accordance with the Privacy Act.

You are required to arrange for reasonable access by us to relevant individuals, documents and bank accounts, and shall be responsible for both the completeness and accuracy of the information supplied to us. Any advice given to you is only an opinion based on our knowledge of the client particular circumstances. You or the client staff are responsible for the maintenance of the client internal controls and to store the relevant documentation for five (5) years.

Involvement of Others
Benkorp reserves the right to engage the services of an external accounting services to perform these services if required. This includes the use of outsourced services by suitably qualified staff working in other countries in a secure, controlled and professional environment for bookkeeping, accounting and administrative services. For some clients Benkorp engages the services of qualified bookkeepers/accountants based in Philippines. The Philippine accounting company is owned and controlled by an Australian chartered accounting firm. Acceptance of our services in conjunction with this engagement document indicates the client acceptance of the use of outsourced services if required. Where the outsourced service requires the disclosure of personal information, Benkorp take reasonable steps to ensure that the Australian Privacy Principles are complied with.

Limitation of Liability
Our liability is limited by a scheme approved under Professional Standards Legislation. Further information on the scheme is available from the Professional Standards Councils’ website: http://www.professionalstandardscouncil.gov.au.

Ownership of Documents
All original documents obtained from you arising from the engagement shall remain the client property. However, we reserve the right to make a reasonable number of copies of the original documents for our records. Our engagement will result in the production of documents including, electronic documents or files, which will be supplied to the client. Ownership of these documents will vest in you. All other documents produced by us in respect of this engagement will remain the property of our firm, subject to any statutory obligations.

This engagement document will be effective for future years unless:

  1. we issue an amended one to you due to for example:
    1. there seems to be a misunderstanding of the objectives and scope of the engagement;
    2. any significant changes in the engagement;
    3. a significant change in the nature or size of the client’s organisation;
    4. any significant changes to professional standards, legal or regulatory requirements
  2. either party wishes to terminate for any reason with 90 days written notice

We will not deal with earlier periods unless you specifically ask us to do so and we agree.

Additional Fees for these services are chargeable as per the table below.

Additional Fees

Additional Fees are chargeable for services provided outside the scope of the agreement and for changes in staff, increases in staff, properties and bank/investment & Credit Card accounts.

Our ongoing bookkeeping & accounting agreements are generally fixed monthly fees for agreed services. These additional fees allow for some flexibility for increases in volume without the need to develop new agreements.

Additional Fees Excl GST

Service Hourly Once Off Monthly
Accounting/analysis/procedure improvement work $135    
Additional Catch up/fix up bookkeeping $60    
Staff Additions & terminations   $60  
Additional staff     $30
Additional Credit Cards/Bank/Investment Accounts     $30
Additional Properties/Buildings     $50

Last updated 28th March 2016

Subscribe To Our Newsletter

Join our mailing list to receive the latest news and updates from our team.

You have Successfully Subscribed!